Presentation Scheduler

This job has been closed.

Job Reference:
Number of Positions:
Contract Type:
Fixed Term – Full Time
Contract Details:
until mid Oct 2021
Working Hours:
Closing Date:
Job Category:
Programme Scheduling
BBC Region / Division:
BBC Studios
BBC Business Unit:
Studios Distribution – Brands

Package Description

Role: Presentation Scheduler
Contract type: Fixed-term Full Time, until mid Oct 2021
Location: North Sydney, Australia

You must have full working rights in Australia to be considered for this role.

Job Introduction

The Presentation Scheduler facilitates the entry and administration of promotional assets, coordinates on-air presentation for our Branded Services and manages schedule delivery to our Playout Provider (FOXTEL).  

This role covers promotional asset coordination, Presentation Scheduling and metadata administration responsibilities.  It is responsible for delivering accurate and timely schedules, maintaining effective data within broadcast management systems and ensuring the effective on-air presentation of our Branded Services. 

Main Responsibilities

  • Create paperwork in IBMS for monthly promos, line-ups, navigations, idents, continuity nexts, classifications, sponsorship assets and contra spots. 

  • Maintain accurate promo inventory records, including but not limited to available dates, channels, audience targeting information and effectively communicate changes across the wider department. 

  • Work with Production team to effectively manage promo delivery deadlines. 

  • Maintain an up-to-date knowledge of which promos are available for transmission and keep a detailed record of their length, tone and content. 

  • Manage and maintain campaign data entry into the promo optimisation booking system, following instruction from the Media Planner. 

  • Forward plan airtime avails and subsequent break manipulation on monthly cycle to assist in the forecasting of audience avails.  

  • Address any Promo Prep issues and communicate relevant information to Creative Production and Presentation teams. 

  • Work closely with the Materials Coordinator and Creative Production Coordinator to communicate updates on material and promo delivery.  

  • Assist with the management of Contra and Sponsorship on the channels. 

  • Create daily presentation schedules, ensuring that available promotional airtime is effectively predicted for promo optimisation and programme timings are correct, liaising with the programming team to facilitate changes as required.  

  • Review promo optimisation output and ensure the scheduled events reinforce overall editorial and compliance quality of the channel. 

  • Schedule short-form assets into IBMS that’re not booked through the promo optimisation system 

  • Liaise closely with relevant Programmers, Programming Assistants and Marketing to maximise synergy between on-air and off-air communication 

  • Be the point of call for Foxtel Media & Playout, managing commercial break imports and schedule delivery for broadcast, delivering to strict deadlines. 

  • Have an open and adaptable attitude to scheduling practices, keeping in line with ever changing viewer behaviour.

Other responsibilities 

  • Assist across the department as needed. 

  • Assist in promo performance tracking and help drive constant improvement to promo planning process. 

  • Basic / Intermediate Campaign reporting through AdvantEdge. 

  • Assist in preparation of presentations, reports and special projects. 

Are you the right candidate?

  • High level of attention to detail and ability to maintain accuracy when working under pressure; 

  • Exceptional planning, organisation & time management skills; 

  • Ability to juggle multiple tasks simultaneously and highly responsive to changes at short notice; 

  • An ability to work on your own whilst also able to work as a part of a cohesive team; 

  • Flexible ‘can do’ attitude with a willingness to learn; 

  • Effective communicator with the ability to follow instructions and direction; 

  • A basic understanding of Media Planning or On-Air Presentation concepts desirable; 

  • A passion for television – especially British Programming; and 

  • Previous experience within IBMS or Techedge is not required but would be deemed beneficial.  

  • BA / BS degree preferred  

About the BBC

Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.

We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity. 

We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.